C Submitting Quotation for Approval
Step 1 of 11
C
RequestorIT SME
27
Submit Quotation for Approval
Review the submitted quotes and click on Submit for Approval.
RequestorIT SME
30
Recommend Vendor & COI Declaration
- Select a vendor to recommend
- Declare any Conflict of Interest (COI) with the vendors by clicking on checkboxes
RequestorIT SME
28
Waiver of Competition (WOC)
If a WOC is required, fill in all the fields.
IT SME
32
Select Approver
For IT purchases, approval routes to the IT Director first, regardless of amount.
Click on Submit for Approval.
RequestorIT SME
33
Select Approver
Based on the selected vendor's quotation amount, select the appropriate approver based on the approval matrix.
Approver
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Email Notification — Approver
Click on Review & Award Vendor.
Approver
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Quotation Approval / Rejection
Click on Approve and Award Vendor or Decline.
Note: Requestors will need to create a new purchase request or get new quotations if the request is rejected.
Approver
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Approver Rejection — Remarks
Select a reason and click on Decline and Reset.
Approver
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Multi-Level Approval
If an approver selects a vendor quotation amount above their approval limit, they will need to select the appropriate approver.
Approver
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Award Vendor & COI Declaration
- Select a vendor to award
- Declare any Conflict of Interest (COI) with the vendors by clicking on checkboxes
- Click on Award Vendor
RequestorIT SME
39
Email Notification — Requestor
Click on View RFQ/RFP & Create PO.
