Login with Your Microsoft Account
Login with your DSG work account.
yourname@dementia.org.sg). Personal Microsoft accounts will not have access to the system.
Start a Purchase Request
Click Purchase Requests in the left navigation menu.
Choose RFQ or RFP
Click on 'Select RFQ' or 'Select RFP'
- RFQ (Request for Quotation) — specs are defined, you need vendors to quote a price. Best for standard goods and services.
- RFP (Request for Proposal) — you need vendors to propose how they'd deliver. Best for complex projects where approach and expertise matter.
Fill In the Purchase Request Details
Fill in all required fields marked with a *
- Purchase Category
- Cost Allocation - Department
- Request Date
- Required Date
- Description & Quantity (items to be purchased)
- Within Budget
Choose a Purchase Category
Select the Purchase Category that best describes what you're buying.
The category determines the approval workflow. Common categories: Office Supplies, Professional Services, Marketing & Events, IT — Software & Hardware, Facilities & Maintenance.
Select Approver — Standard Flow
Select your direct superior as approver and click OK.
The system usually pre-suggests the approver. Confirm or search for the correct person if needed.
Select Approver — IT Budget Owner Flow
Select the IT Director as approver and click OK.
This cannot be changed — all IT purchases must be reviewed by the IT Director before vendor engagement, regardless of budget.
Email Notification — Approver
Click Review Purchase Request.
The email includes a summary (title, category, amount), a direct link, and the required-by date.
Approver Reviews the Request
Click on 'Approve' or 'Reject'.
Note: Requestors will need to create a new purchase request if the current purchase request is rejected
Approver — Add Remarks
Fill in Remarks and click OK.
Remarks are mandatory and become part of the permanent audit trail.
Approver — Remarks & Assign SME
Fill in Remarks, assign an IT Subject Matter Expert (SME), and click OK.
The SME oversees the procurement — evaluating proposals and coordinating with vendors. They take over vendor management from this point.
Requestor Receives Email Notification
Click View Purchase Request.
Once approved, invite vendors to submit quotations:
- Add vendors from the directory
- Send invitation emails from the system
- Set a submission deadline
